Job Function
Full Set, Financial Accounting, Managemnet accounting, Accounting support, Other, Internal Audit, External Audit, Financial Management, Credit Control, Leasing/Loan/Mortgage/Hire purchase, Risk management, Regulatory compliance, Banking operation, Treasury, Tax/GST, Partial of full set (AP, AR, Bookkeeping), Fund/Investment Management, Investment Theory/Actuary/Product Development, Analyst/Economist/Stratagist, Investment Banking, Back/Middle Office, Other(Finance)
Job Description
Job Purpose:The Accounts Receivable Officer is responsible for managing all aspects of the company’s receivables, ensuring timely collection of outstanding invoices, maintaining accurate records, and supporting overall financial operations. The role includes ensuring compliance with Sales and Service Tax (SST) regulations and assisting in the implementation of E-Invoicing. This position is crucial in maintaining the company's cash flow and financial health while ensuring tax compliance.Key Responsibilities:1. Invoicing and Billing:o Prepare and issue accurate and timely invoices to customers.o Ensure all billing details are accurate and comply with contractual agreements and company policies, and legal requirement including SST regulation.o Coordinate with relevant departments to verify the completeness of invoicing information.2. Receivables Management:o Monitor and manage accounts receivable balances to ensure timely collection of payments.o Reconcile customer accounts and investigate discrepancies.o Prepare and maintain an aging report to track overdue invoices and follow up on outstanding payments.3. Customer Communication:o Communicate with customers regarding billing issues, discrepancies, and overdue payments.o Negotiate payment plans or settlements when necessary to recover outstanding amounts.o Provide excellent customer service and resolve any payment-related inquiries promptly.4. Payment Processing:o Record and apply incoming payments accurately in the accounting system.o Collaborate with the bank and relevant stakeholders for payment reconciliation.o Process refunds or credits in a timely manner when necessary.5. SST Reporting and Compliance:o Ensure all invoices comply with Sales and Service Tax (SST) regulations.o Accurately report SST-related information on invoices and manage any SST exemptions or inclusions as required by law.o Assist in the preparation and submission of SST returns, ensuring accuracy and compliance with tax deadlines.o Stay up to date with changes in SST regulations and update invoicing practices accordingly.6. E-Invoicing Implementation:o Support the Finance team in the implementation of E-Invoicing systems as per government or internal requirements.o Ensure that E-Invoicing processes are integrated smoothly with existing AR and financial systems.o Monitor the accuracy and efficiency of the E-Invoicing system once implemented and provide troubleshooting support as needed.o Educate internal teams and customers about E-Invoicing requirements and practices.7. Reporting and Analysis:o Generate regular AR reports, including aging, collections, and overdue balances.o Provide analysis and insights to the Finance Manager on collection trends and payment performance.o Assist in forecasting cash flow by providing accurate information on receivables.8. Compliance and Recordkeeping:o Ensure all AR activities comply with financial regulations and company policies.o Maintain accurate and up-to-date customer records, including billing addresses, terms, and payment history.o Assist with internal and external audits by providing necessary documentation and supporting schedules.9. Process Improvement:o Identify opportunities to streamline and improve AR processes for greater efficiency.o Participate in the implementation of financial software or system upgrades related to AR functions.