Job Function
General affair, Custmer support/service, Purchase/Procurement, IT Executive, Technical Support, Internal Information Systems/EDP/MIS, Other(IT/Internet/Telecommunications) Engineer, Management, Business/Corporate Planning, Legal/Patent, Interpreter/Translator, Sales coordinator/Admin/Receptionist/Secretary, Other(Business Administration & Management)
Job Description
【Job Function】- Organize and support Corporate Governance job with instruction of Directors - Taking the communication with Japan office related to the Corporate Governance when necessary- Plan and proceed the IT utilization among the company together with Management- Communicate with IT department and related department to proceed any IT related project- Manage Corporate Support Team to proceed overall back-office job- Excellent communication skill and proactive attitude to maintain the healthy relationship among employees- Excellent organizing and tidy up skill to handle documentation and schedule for the company- Manage and/or improve KL office facilities, infrastructure, conditions, and office security- Manage and/or improve the condition of the office condition and operation- Understand on the Japanese company culture (not required for the actual experience, but attitude to willing to understand is important)- Manage and lead the career development of the subordinate- Able to discuss and propose about the organization structure and staffs career development plan【Job Responsibilities】- Attend on the meeting between Japan related to the Corporate Government and co-work with Directors to implement- Plan and propose the idea to upgrade the company operation including the usage of IT- Plan and propose the idea to upgrade the security including the usage of IT- Support Analyzing and updating of the overall company regulation and policy with Director- Collaborate and communicate with company secretariat in all business-related matter arising from the operations need forms- Support Expatriate in work permit application and certain level of basic personal life-style support - Support and arrange hiring procedure to ensure a sufficient manpower in the Sales office through the communication with other staffs in the Sales office.- Monitor and arrange the onboard program for new employees (ID, PC, E-mail address, Name Card, etc.) to ensure a smooth and pleasant hiring process.- Manage and monitor the Reporting job of the attendance and OT matters i.e. scan and email leave forms, MC & OT to HQ to enable accurate salary calculation- Coordinate & organize all related forms which include leave forms, staff token & PR - Communicate and execute newly established policies as the support of HRGA and/or Directors and navigate KL office staff (Including merchandisers) towards the direction of the policies- Understand the Sales office situation, and proposing the upgrade of the policies, events, office set up, and etc., through the discussion with Superior and MLK office for the overall improvement- Monitor and implement the idea to provide good hospitality to visitors and clients to help promote a positive image of the company Oversee- Support Sales team and Directors on traveling arrangement (Visa, Flight, Stay, Logistic, Allowance, etc.)- Co-ordinate and arrange training for Sales Teams with HQ to enable employees are equipped with appropriate knowledge and skill. - Act as Safety and Health representative for Sales Team in the SHE Committee to enable safety and health issue of the employee are assured. - Complete necessary documents and license to maintain office operation- Discuss and propose for the upgrading company organization structure and staffs' career development plan- Monitor and manage Company related assets been used properly and efficiently (e.g. Office facilities, Company Car, Company TnG card, - Credit card, Petrol Cargs and etc.